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Lenmed invites suitably qualified candidates to apply for the following position

Personal Assistant

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DEPARTMENT

Administration

JOB TITLE

Personal Assistant

CLOSING DATE

2025/08/13

HOSPITAL

Lenmed Head Office

WORK ADDRESS

Lenmed Head Office - 2nd Floor, Building, 9 Lakeview Ave, Weltevredenpark, Roodepoort, 1709

Main Focus Areas

The Personal Assistant (PA) to Group Managers plays a key role in providing high level administrative and organizational support to a team of managers within the group. The PA ensures smooth daily operations by managing schedules, communications, travel arrangements, and confidential information, enabling the managers to focus on strategic and operational priorities.

Key Performance Areas: (include but are not limited to)

  • Provide administrative and coordination support to Group Managers in executing cross-functional initiatives, ensuring alignment with timelines and deliverables.
  • Liaise with internal and external stakeholders on behalf of Group Managers to ensure smooth communication and execution of tasks.
  • Manage calendars for designated managers, including scheduling meetings, managing appointments, and resolving conflicts proactively.
  • Monitor and manage correspondence, screen phone calls and emails and respond or redirect as appropriate.
  • Coordinate comprehensive travel arrangements (domestic and international), including flights, accommodations, visas, and detailed itineraries.
  • Assist with planning, coordination and execution of conferences, workshops and team events.
  • Draft, proofread, format, and distribute professional documents such as reports, presentations, and business correspondence.
  • Prepare and distribute meeting materials including agendas, meeting minutes, and action item trackers for internal and external stakeholder meetings.
  • Support day-to-day administrative functions such as processing expense claims, submitting procurement requests, and accurate data entry.
  • Provide front office and reception support as needed, ensuring a professional and welcoming environment.
  • Maintain a high level of discretion and professionalism when handling sensitive or confidential information.
  • Perform additional administrative tasks and special projects as delegated by the Senior Executive Assistant.

Post Requirements: (include but are not limited to)

  • Grade 12 or equivalent NQF Level 4 Qualification.
  • Proven experience as a Personal Assistant or Executive Assistant, preferably supporting multiple stakeholders. Preferably 5-10 ears previous experience in an secretarial position.
  • Post graduate relevant qualification is an advantage.
  • Advanced computer literacy (Microsoft Office Suite).
  • Experience in a corporate, fast-paced, or group-function environment.
  • Strong organizational and time management skills with the ability to prioritize effectively.
  • Excellent verbal and written communication.
 

Please Note:

Candidates must ensure that their contact details are correct and that they can be contacted during office hours. If candidates are not contacted within thirty (30) days after the closing date, they should consider their applications as being unsuccessful. Late, incomplete and applications not indicating the applicable position will not be considered. The right to fill the position within the Operational requirements of the Company is reserved. By applying for this position and providing us with your CV and other personal information, you are consenting to the information being used for the specific purpose for which it was provided, which is recruitment purposes and possible appointment purposes(should you be successful). Please note that your information will be processed for recruitment purposes only or for such purposes relating to assessing the establishment of an employment relationship with yourself, and this will be in accordance with the applicable data protection and privacy legislation. We confirm that such information will not be used for any other purpose without obtaining your prior consent. If your application is not successful, we retain your CV and other information provided of 6 months after which it will be destroyed in a secure manner. If you object to your information being used in accordance with the aforementioned clauses, please indicate your objection and we will immediately destroy your personal information in a secure manner. Equal opportunity is supported by the Employer.

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