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Lenmed invites suitably qualified candidates to apply for the following position

Personal Assistant & Reception Coordinator

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DEPARTMENT

Admin

JOB TITLE

Personal Assistant & Reception Coordinator

CLOSING DATE

2026/07/15

HOSPITAL

Lenmed Head Office

WORK ADDRESS

Lenmed Head Office - 2nd Floor, Building, 9 Lakeview Ave, Weltevredenpark, Roodepoort, 1709

Main Focus Areas

Serves in a dual-capacity role, managing reception and front-desk operations while providing comprehensive administrative support to head office managers and staff. Acts as the first point of contact for visitors and callers, ensuring a professional and welcoming experience. Responsible for answering, screening and directing telephone calls, as well as handling general enquiries. Provides administrative support through correspondence management, document preparation and general office administration, contributing to the smooth and efficient operation of the office environment.

Key Performance Areas: (include but are not limited to)

  • The capacity to identify and respond to the needs of internal and external customers.
  • Attend to customers / visitors both telephonically and in person in a professional manner. Meeting and greeting visitors and directing them to their meeting or appointment.
  • Responsible for the preparation of the reception area and meeting rooms for each working day and have all front desk activities fully operation at the start of business hours.
  • Guide the Hostess in ensuring proper planning and coordination of meeting room bookings and setup.
  • Managing incoming telephone calls, screening and transferring them to the appropriate department or staff member.
  • Maintain administrative records to system and report statistics when required.
  • Coordinate visitor and tenant access to the building and office park.
  • Assist with transport and courier bookings.
  • Performs general administration duties and provide administrative support to head office managers and staff.
  • Coordinate travel arrangements, including flights, accommodations and visas.
  • Report general maintenance and office environment issues, ensuring timely resolution to maintain a safe and functional workplace.
  • Perform additional administrative tasks and special projects as delegated by the Senior Executive Assistant.

Post Requirements: (include but are not limited to)

  • Grade 12 or equivalent NQF Level 4 qualification.
  • Proven experience as a Personal Assistant and Receptionist. Preferably 3-5 years previous experience in a secretarial position.
  • Post graduate relevant qualification is an advantage.
  • Advanced computer literacy (Microsoft Office Suite).
  • Experience in a corporate and fast-paced environment.
  • Excellent verbal and written communication.
  • Strong organizational and time management skills with the ability to prioritize effectively.

Please Note:

Candidates must ensure that their contact details are correct and that they can be contacted during office hours. If candidates are not contacted within thirty (30) days after the closing date, they should consider their applications as being unsuccessful. Late, incomplete and applications not indicating the applicable position will not be considered. The right to fill the position within the Operational requirements of the Company is reserved. By applying for this position and providing us with your CV and other personal information, you are consenting to the information being used for the specific purpose for which it was provided, which is recruitment purposes and possible appointment purposes(should you be successful). Please note that your information will be processed for recruitment purposes only or for such purposes relating to assessing the establishment of an employment relationship with yourself, and this will be in accordance with the applicable data protection and privacy legislation. We confirm that such information will not be used for any other purpose without obtaining your prior consent. If your application is not successful, we retain your CV and other information provided of 6 months after which it will be destroyed in a secure manner. If you object to your information being used in accordance with the aforementioned clauses, please indicate your objection and we will immediately destroy your personal information in a secure manner. Equal opportunity is supported by the Employer.

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